Portfolio · Case Study 08

Next-Gen CAFM & Asset Intelligence Platform

A unified platform for asset management, preventive and reactive maintenance, SLA governance, technician mobility, inventory and customer visibility — built for modern facility operations across large corporate campuses, real-estate portfolios and FM service companies.

Client
UAE family business · 30+ group companies
Focus Area
CAFM · PM · RM · CM · Mobility
Core Challenge
Fragmented FM ops & weak traceability
Outcome
Standardized, observable, offline-ready FM

The challenge and our response

Problem
  • No Digital PM MechanismPreventive maintenance tracked manually — missed schedules, compliance gaps, and recurring asset failures.
  • Fragmented OperationsData scattered across Excel, WhatsApp and paper forms — slow, unreliable reporting.
  • No Real Asset ContextTraditional FM tools lacked multi-level asset hierarchies, making root-cause analysis difficult.
  • Weak TraceabilityNo photos, signatures, timestamps or geo-tags — compliance gaps and dispute risk.
Before Manual, paper-driven FM
Excel / Paper
WhatsApp Coordination
Missed PMs
SLA Breaches
Solution
  • Model-Driven PMScheduled, recurring maintenance mapped to asset models, checklists and compliance cycles.
  • Reactive MaintenanceBreakdown servicing with SLA timers, escalations, and geo-tagged job execution.
  • Corrective MaintenanceAnomaly-driven work orders raised during PM inspections — proactive, not just reactive.
  • Offline-First Mobile AppGeo-tagged execution with photos, readings and signatures — sync when connectivity returns.
  • Customer PortalReal-time visibility into RM tickets, PM schedules, quotations and service reports.
After Structured, observable FM lifecycle
Configure Asset
Schedule PM
Execute Mobile
Verify & Sign
SLA Report

Core modules — structured to the FM lifecycle

A

Property, Client & Contract Setup

Configure properties, towers, wings, floors and operational timings. FM contracts with scope, pricing and SLA mapping.

B

Asset Hierarchy & Models

Multi-level hierarchy: Property → Location → Base Unit → Asset → Sub-Asset. QR identity for every asset and unit.

C

Checklist Library

Reusable checklists with sections, conditional fields and scoring — mapped to asset models for auto-assigned PPM tasks.

D

Mobile Execution App

Offline-first design for basements and low-network areas. Today's, upcoming, past-due task buckets with geo-tagging.

E

Workflows & SLA Engine

Five-level escalation engine with SLA timers, working-hours calendars, and role-oriented routing across supervisors and customers.

F

Dashboards & Analytics

SLA health, workload and PM/RM distribution. Ageing, compliance, consumption and technician performance reports.

G

Inventory & Stores

Central, sub- and van-stores linked to zones. Material issue/return mapped to work orders with SAP/ERP reconciliation.

H

Quotation Management

Technicians flag materials; quotations flow to the customer portal with SLA pause/resume aligned with approvals.

I

Customer Portal

Customers raise tickets, monitor status, approve quotations, download service reports, and rate completed jobs.

Outcome for facility operations

01

End-to-end observability across PM, RM and CM with real-time SLA visibility.

02

Standardized templates, checklists and workflows — define once, reuse globally.

03

Full traceability: geo-tag, timestamp and user identity captured on every action.

04

Offline-capable mobile execution — no data loss in basements or low-network sites.

05

Customer transparency through a self-service portal for tickets, reports and quotations.

06

Structured inventory flow tied to work orders, with SAP/ERP reconciliation.

Architecture — modern, secure, extensible

Client Layer

Web console for admins & managers · offline-enabled mobile app with geo-tagging · role-based views

Application Layer

REST APIs · workflow engine · SLA timing engine · background jobs for reminders and sync

Data Layer

PostgreSQL core for assets, work orders and contracts · analytics-friendly schema for dashboards

Configurability

Config-driven design across checklists, workflows and SLAs — rollout across sites without rebuild

Governance

Full audit trail for changes and access; role-based permissions across all hierarchies

Integration

SAP/ERP reconciliation for materials; email, SMS and mobile push notifications

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